Vancouver Tax Considerations for Buying a Business in British Columbia

If you are in the initial stage of negotiating the purchase of an incorporated business in British Columbia (BC), this is a good time to consider the method you choose to go about the acquisition.

There are two methods to acquire a business: you either buy the desired assets of the company, or you buy the shares of the company. Each method has different business tax consequences for the vendor and the purchaser, hence, knowledge of the different tax treatments can provide the purchaser with room for price negotiation.

A share purchase transaction is relatively straightforward for both parties. The purchaser becomes the new shareholder of the company after the transaction. The tax values of the assets and liabilities of the company are carried forward. If the company continues on in the same line of business, the non-capital losses carry forward can be used in the future by the company. Due to the relative simplicity of a share purchase, legal and accounting fees are lower. The downside of a share purchase is that the buyer becomes responsible for future tax reassessments, past environmental pollution, or any other non-tax legal claims that may be lurking around the corner.

The most significant benefit of a share transaction is for the vendor. Assuming that the shares are being sold for a price above the adjusted cost base to the vendor, the gain from the sale of shares would be considered capital gains, taxable at only 50 percent to the vendor. Better yet, if the vendor has yet to use his/her lifetime capital gains exemption, the first $ 750,000 of the capital gain would be completely tax free. Understanding this sizeable tax benefit to the vendor of a share sale, the buyer can negotiate to lower the acquisition cost.

The other way to acquire a business is to buy only the assets the purchaser desires, which could be all or most of the assets of the business. This method requires that all assets being acquired be valued based on the price being acquired in this arm’s length transaction. Any excess of purchase price over the fair market value of tangible assets would be allocated to goodwill. The benefit for the purchaser (assuming an inflationary environment), is that the price being paid would be higher than the current tax values of these assets.  The buyer gets to record the acquired assets at the price paid, hence getting the benefits of capital cost allowance on the higher “bumped up” asset values. The same benefit also applies where goodwill has been acquired as well. So the bottom line is greater tax deductions available to offset future business income.

For the vendor, the sale of assets creates a lot more accounting and legal work. The sale of the assets is by the company, not the shareholder. Hence, gains and losses from the sale must be reported by the company. After that, the after tax proceeds must be distributed and hence would lead to possible personal tax consequences. At this point, the company may need to be wound up. The bottom line is that sale of assets is not the preferred choice by the vendor, so the buyer can expect to pay more if an assets purchase is the method used for acquiring the business.

A professional accountant can assist in a number of ways by providing business consulting during the negotiation phase of a business purchase. Firstly, professional accountants are used to calculate the tax savings of one method over the other for the purchaser and/or the seller, the result being the value of the acquisition under a share purchase versus an assets purchase. The accountant will also perform the required due diligence work pertaining to the purchase, so the purchaser has peace of mind, particularly in the case of a share purchase. If the transaction is an asset purchase, the accountant can advise on how to best allocate the purchase price to the assets acquired, for optimal business tax planning.

Learn more about our business consulting and business tax planning in Vancouver.

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Vancouver Business Tax Audit – When CRA Comes Knocking

If your Vancouver business receives a letter from the CRA (Canadian Revenue Agency) asking for documentation to support an HST or corporate tax return, it is not a good idea to deal with the matter on your own. Hire a Vancouver chartered accountant to represent you during the business tax audit.

 

First of all, CRA auditors are accountants. When they request information, they prefer, if not expect, to see accounting information – not a lengthy verbal explanation on why your HST return for this year is much different from the prior year.

 

The preferred method to record business transactions is a general ledger, which provides an effective means of validating your HST return figures. Experience has proven that where your filed HST return ties mathematically to the general ledger provided to CRA as documentation, the auditor is generally satisfied and  the audit ends there. For small businesses, such as a coffee shop, where there are many purchases of small dollar amounts, if the business can come up with a general ledger that ties to the tax returns filed, that will suffice for the auditor. In those instances where there are minor discrepancies, your professional accountant should reconcile the differences for the auditor.

 

The audit will be automatically expanded to a greater scope when the business is unable to provide a general ledger or reconcile the discrepancies between the general ledger and the returns filed. This is where the nightmare could begin.

 

Not only will the time period covered by the audit be expanded (usually expanded to two years worth of activities), the paper documentation requirements will be expanded (e.g. vendor invoices need to be photocopied and provided to the auditor). Using the coffee shop example, photocopying all the small receipts for lettuce, Creamo, and fresh oregano purchased from their suppliers can be extremely time consuming, even if the receipts can be located in the first place.

 

So having an accurate and complete general ledger is your best insurance against an audit. I have heard comments from business owners that the onus is on CRA to piece together your general ledger if one does not exist. That’s where companies run into problems and owners set themselves up for a detailed audit that could cost them thousands in time and resources to comply – all of which can be avoided. The tax laws explicitly state that businesses have the responsibility to keep accurate and complete financial records. If  the CRA has to piece together a general ledger for the sake of HST reporting, the end result will greatly favor CRA, not the taxpayer.

 

The business owner is not the right person to deal with the auditor under the stressful situation presented by a potential audit. Professional Vancouver accountants have the same background as auditors and know how to present the requested information in such a way to extinguish an audit before the fire ignites. So when the CRA comes knocking, call your professional chartered accountant.

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Vancouver Corporate Reorganization and Tax Planning

Corporate reorganization involving the exchange of shares is a very powerful and versatile tax planning tool.

 

The simplest and most common corporate reorganization method involves the shareholder of a corporation exchanging all of his/her shares in one class of existing shares, for shares of another authorized class. The primary focus of the share exchange is the “freezing” of the current fair market value of the shares given up by the shareholder, who is referred to as the “transferor”. In exchange, the company issues the transferor shares in another class having the same value. Normally, the transferor would give up all common shares in a particular class. In exchange, the transferor would receive preferred shares with a fixed redemption value equal to the fair market value of the shares given up. Since the redemption value of the preferred shares is fixed, the fair market value of these preferred shares cannot increase as the performance of the company increases. Future success of the company would accrue to the other shareholders of the common class, not to the transferor.

 

This type of reorganization involving the exchange of shares is commonly used during estate planning where an estate freeze is desired. However, the reorganization tool can also be used in many other instances. Another common example is employee successions involving either an adult offspring or an employee that is not a family member. Just as described in the scenario above, the existing shareholder would freeze the current market value of his/her common shares by exchanging them for preferred shares with a fixed redemption value.  The employee or offspring would be issued new common shares so that future benefits of the company would accrue to them.

 

Another scenario would be initiated during a divorce settlement, where each person owns 50% of the company and one spouse is no longer going to be involved with the business after the divorce. Again, the person leaving the company can be issued preferred shares (perhaps without voting rights) in exchange for the common shares as discussed above.

 

As indicated in the examples above, corporate reorganizations are an effective tool that can be employed in many situations for the benefit of all parties involved – both in business and in life.

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The Quick Method for BC Consultants and Other Professional Service Providers – Why It Makes Sense

In British Columbia, a service business with total sales $200,000 or less, inclusive of HST, qualifies to use the Quick Method of remitting HST to Canada Revenue Agency (CRA). 

In general, the Quick Method allows a business that provides taxable services to collect the 12% HST as required under the Excise Tax Act but remit a lower rate to CRA.  The trade off is that the business is not entitled to claim Input Tax Credit (ITC) on its expenses when remitting the HST collected.  However, the business can still claim ITCs for certain purchases such as purchases of land and purchases for which you can claim a capital cost allowance for income tax purposes, such as computers, vehicles, and other large equipment and machinery.

So how does a BC service business use this Quick Method to their benefit?

The most obvious case would be a self-employed consultant or professional service provider such as an IT consultant, public relations, designers, architects, etc.  Given that the current HST rate in BC is 12%, businesses that grosses a maximum of  $178,571 plus HST of $21,428 per annum and still qualify for the Quick Method.   Mathematically, let’s say the business billed the maximum amount of $178,571.  The HST collected would be 12% of that, which is $ 21,428.  Under the Quick Method, the HST required to be remitted to CRA would be $16,100.  The savings from using the Quick Method is $5,328.    

For those trying to recalculate my numbers, in BC the remittance rate for service businesses is 8.2%.  In addition, a 1% credit, or only 7.2% remittance rate is required on the first $ 30,000 of sales, inclusive of HST. 

With the $ 5,328 savings, this still leaves the ITC on expenses which are not claimable under the Quick Method.  Again, at 12% HST rate, the operating expenses of the business need to exceed $ 44,400 before the Quick Method serves no financial benefit to the BC business.  (ITC on capital expenses can still be claimed under the Quick Method.)  Many consulting businesses are very profitable, based out of the home office with low operating expenses.  Their actual ITC is quite low.    

There are restrictions and administrative matters to note.

The following types of services cannot use the Quick Method:  accountants or bookkeepers; financial consultants; lawyers (or law offices); actuaries; notaries public; audit services; and tax return preparers or tax consultants.

The business has to file an election to use the Quick Method.  The due date to file this election depends on whether the business is an annual, quarter, or monthly filer for HST purpose.  The election stays in effect until revoked, eligible sales inclusive of HST exceeds $ 200,000 or the taxpayer begins a business that does not qualify.  If the taxpayer is choosing to revoke the election, this must be done by the due date of the HST return for the last reporting period for which he uses the Quick Method. 

The use of the Quick Method does not preclude the taxpayer from having to keep detailed accounting and financial records up to six years after the year end they relate to.   

The Quick Method can definitely benefit a home based professional service business.

(Although the Quick Method is available to all businesses in Canada, the rate used in this article is for British Columbia service businesses only.  Businesses that resell products also qualify for the Quick Method with a different remittance rate.)

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Traits of Successful Vancouver Business Owners

As a tax advisor to small businesses in the Greater Vancouver area, I have worked with many different personalities over the past 15 years.  However, a handful of my clients, over the last 10 years, have grown so rapidly that I am in awe when we meet for the year end work. This is because their success is not so much due to the unique industry their business is in.  This article is to share my observation of the decisions these businesses have made consistently over the year to become successful.

Successful entrepreneurs…

1) Ensure the business is adequately capitalized.  They have enough funds to survive the worse case scenario over the short term.  They resist the temptation to upgrade to a bigger home or start a large renovation unless the business is on strong footing.  They recognize that it is the business that produces cash flow.

2) Reinvest retained earnings back into the business. This can be in the form of attending industry seminars, buying the latest software and computer, or sending their staff to professional development classes.  In other words, they invest money in technology and human resource.

3) Fair and ethical in their dealings with clients, vendors, and employees.  As a consequence, their energy is expended on profitable activities.  Employee turnover and client attrition rate is low so very little resource is needed for retraining and advertising.   Staff are happy and well trained so their work results in great margin.  Clients are happy and there is plenty word of mouth referral.

4) Work on their business full-time.  They give the business their all in mind, body and spirit.

5) Offer a great product and charge full price for it.  They know a mediocre product at discounted price is not good enough.

6) Have balance in their life.  They enjoy their family.  They go on vacation at least once a year, in good times and bad times.  They are passionate and purposeful with their business and life.

 

I consider myself extremely fortunate that I have had the privilege of working with these businesses.  The biggest benefit of servicing successful clients is I have learned so much from them.  Every encounter I have with them, whether it is a simple phone call or a complex tax restructure, their communication style and decision making process reaffirm to  me, why they are successful.

Disclaimer: All Rights Reserved for Mew & Company. This article is designed to provide information for personal use only. Please consult your professional tax advisor for further information. Mew & Company is not responsible for any legal disputes of this matter.

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Tax Planning for Canadian Self-Employed Business

Tax Planning for Canadian Self-Employed Businesses

The tax organizer is to assist Canadian self-employed taxpayers organize their financial information at tax time.  Reading and following CRA guidelines can be a daunting task when you are already overwhelmed with the amount of receipts in your hand. The organizer is to remind the tax filer of the most common tax receipts to forward to the tax advisor and the most common deductionsto consider. The business income and expense portion of the tax organizer is to remind the taxpayer the types of expenses that a business is entitledto deduct under the Canadian Income Tax Act.  It is to be used as a guide on how to assemble and categorize all the business expenses.

Click below to print the spreadsheet:
Tax planning spreadsheet for Canadian self-employed business

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Tax Tips for Canadian Owned Corporations

• Make your spouse a shareholder of the company as well. This will allow income splitting, flexibility in tax planning, and multiply the future capital gains deduction.
• Consider paying yourself a dividend instead of a salary from your Canadian company. CPP premiums are expensive. Save the CPP premium and put it into the TFSA instead where you have complete control of the funds. For 2010, $41,000 of dividends incurred a little more than $ 700 in personal taxes.

• Make sure the company pays the maximum allowable mileage allowance for business use of your car. The auto allowance is tax free to the recipient while the company gets to write off the mileage expense.

• If the business operates out of your home, make sure the business claims the home office expense deduction. This amount can be claimed whether you rent or own the house. However, if you own the home, the principal portion of your mortgage is not deductible. Again, the reimbursement for the use of home for business is tax free to the recipient.

• If the company is going to provide a car for use in the business, remember that there are maximum limits on deductible amounts. $ 30,000 plus HST is the maximum capital cost the company can amortize for cars purchased. For cars leased, $ 800 plus HST per month is the limit. If the company decides to provide a luxury car to the employee despite these limits, there are rules to tax the employee for the benefits of the luxury car.

• Have the company provide a generous private medical plan or set up a health trust because it is tax deductible to the business and not taxable to the employee.

• Pay tax installments, tax balances, payroll remittances, HST and file returns on time. Interest and late filing penalties incurred to CRA are not tax deductible. Also, the rates charged by CRA, especially for late filing is very expensive compared to the line of credit from the bank.

• Of course, invest retained earnings wisely.

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Capital Gains Deduction for Canadian Business Owners

Running your own canadian company has many tax perks.  The many write offs, low corporate tax rate for the Canadian controlled private corporations (“CCPC”), and the income splitting opportunities are just few of the BIG tax perks.

One of the biggest and less discussed tax break is the lifetime capital gains deduction that is available when a shareholder of a CCPC is ready to sell his shareholdings of the business or retire.  As the Canadian Income Tax laws stand today, this lifetime capital gains deduction amount is $750,000.  In simple term, when a Canadian resident taxpayer is selling his shares of a CCPC, up to $750,000 of the gains on the sale of the shares is tax free.

There is more.  If some amount of basic tax planning was considered at an earlier point, it is likely that the spouse would have been allocated some shareholdings as well.  Since the $750,000 capital gains deduction is available to each taxpayer during his or her lifetime, the spouse would be entitled to another $ 750,000.  More advanced tax planning would have involved a family trust and issuing shares to children as well to further enhance the capital gains exemption amount for each child.

The point here is shareholders of a CCPC have an opportunity to pocket $750,000 of capital gain tax free during their lifetime.

In order to qualify for this capital gains deduction, the subject company whose shares are being sold must meet certain criteria.  Some of these criteria must be met at the time at which the shares are sold.  Other criteria involve measurements over a two year time period prior to the sale so advance planning is required.  The criteria are not onerous.  However, professional advice should be sought to ensure that when the shares are ultimately sold, the gains would qualify for the capital gains deduction.

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Tax Planning for Corporate Retained Earnings

What to do with Corporate Retained Earnings

As a vancouver tax advisor to small, privately held Canadian corporations, many of my new clients are often unaware of all the investment options and tax benefits of investing their hard kept corporate retained earnings.

The small business corporate tax rate is only 13.5% on the first $500,000. That is  incredibly low. A successful and diligent business can accumulate retained earnings quickly with such a low corporate tax rate.

After tax funds retained by the corporation can be invested just as RRSP contributions can  be invested. However, tax laws restrict the type of investments an RRSP can hold. For example, an RRSP account cannot hold hard assets such as a parcel of real estate, a gold  bar, or foreign cash. Whereas corporate funds can be used to invest in these hard assets in addition to the traditional mutual funds, publicly traded shares, and bonds. In other words,  your corporate retained earnings can be used to diversify your investments on a grander scale.

Capital gains earned by a corporation are 50% taxable only. Plus, the non-taxable 50% can  be extracted tax free by the shareholder through the capital dividend account. Many corporate shareholders use this provision to extract the non-taxable half of the capital gains to pay down their mortgage. Note that an RRSP contribution is tax deductible but any withdrawals which will include the initial capital, investment income and/or capital  gains is fully taxable. In other words, capital gains earned in an RRSP is not tax efficient.
The third advantage of corporate retained earnings is that it can be distributed as  dividends to shareholders when it is tax efficient to do so. This provides great tax planning flexibility and opportunity such as income splitting.

So for the self-employed entrepreneurs, use the corporate structure, RRSP and now the  TFSA to kick your retirement planning up a notch.

Lilly Woo, CA is a partner of Mew & Company, Chartered Accountants, located in Downtown, Vancouver.

The firm focuses on tax planning for Canadian businesses

Disclaimer: All Rights Reserved for Mew & Company. This article is designed  to provide information for personal use only. Please consult your  professional tax advisor for further information. Mew & Company is not  responsible for any legal disputes of this matter.

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Corporate Tax Planning

Corporate income taxes are one of the big expense items for successful businesses. Effective corporate tax planning reduces taxes over the long run not just for the business owner, but for the entire family unit.

Let us take care of the tax planning. The business owner can focus on expanding and growing his business.

Common Tax Issues:

  • the optimal amount to draw from the corporation
  • pay wages or dividends
  • income splitting options with family members
  • dividends to adult children attending University
  • share classes and shareholdings
  • buy RRSP or pay down the mortgage
  • hold investments in the company or personally
  • corporate tax and HST instalments
  • timely payroll remittances
  • filing corporate tax and HST returns
  • timely filing of T4, T5, and T3
  • SR&ED credit claims
  • Capital dividend election
  • Tax free rollover of assets into a corporation

Learn more about Corporate Tax Planning from our Blog posts:

+How to Pay Yourself?
+To Incorporate or Not

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